Health & Safety Policy Statement

Policy owner: Thomas Milner, Director
Revision date: 25 June 2025
Next review: 25 June 2026

1 Statement of Intent

EfficientGrids OÜ is committed to preventing injury and ill‑health arising from its activities and to creating a safe working environment for all persons affected by its work. We comply with the Estonian Occupational Health and Safety Act, the UK Health and Safety at Work etc. Act 1974 (where applicable), and relevant EU directives. Our objective is zero harm, achieved through sensible, proportionate controls. EfficientGrids maintains Professional Indemnity and General Liability insurance to protect clients and third parties.

2 Scope

This policy covers all activities undertaken by EfficientGrids OÜ, a single‑person consultancy providing remote, desk‑based power‑systems engineering services. No physical site works are undertaken. When visiting client premises, the relevant client safety rules will apply and be abided by.

3 Responsibilities

Director (Thomas Milner) – will hold overall responsibility for health and safety performance.
- Carry out suitable and sufficient risk assessments for all work activities.
- Implement controls, including ergonomic workstation set‑up and lone‑working procedures (e.g. Annual DSE self-assessment).
- Review this policy annually or following significant change.
- Have a first aid kit in home office.
- Have smoke alarms, carbon monoxide alarms and a fire extinguisher in home office.

4 Arrangements

Risk assessment – documented assessments for workstation ergonomics, screen‑time fatigue, data security and travel.
Lone working – regular check‑ins with client contacts when working from remote locations.
Stop-Work Authority: Any person engaged by EfficientGrids may halt work immediately if conditions are unsafe.
Incident reporting – any incident or near miss logged within 24 hours and reviewed for corrective action. Target: zero recordable incidents per year.
Training & competence – maintain professional competence through CPD and follow client safety standards when undertaking design work.
Well‑being – reasonable working hours, regular breaks and an ergonomically sound home office.
Health: promote health in all forms for example regular exercise, good nutrition, regular sleep patterns. meditation.

5 Review

This policy is reviewed annually or sooner if legislation, work scope or best practice changes.

Signed:

Thomas Milner, Director
EfficientGrids OÜ
Date: 25 June 2025

Equality & Diversity Policy Statement

Policy owner: Thom Milner, Director
Revision date: 25 June 2025
Next review: 25 June 2026

1 Policy statement

EfficientGrids OÜ is committed to promoting equality, diversity and inclusion in all of its dealings with clients, suppliers and partners. We oppose all forms of unlawful discrimination under the Equality Act 2010, EU anti‑discrimination directives and the Estonian Equal Treatment Act. Everyone will be treated with dignity and respect.

2 Scope

This policy applies to all professional activities carried out by EfficientGrids OÜ, including any future subcontracted work and collaboration with external parties.

3 Our Commitments

To provide equal access to services and opportunities irrespective of age, disability, gender identity, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation.
To challenge discriminatory behaviour or practices encountered during work.
To base any future recruitment, subcontracting or partnership decisions solely on merit, competence and business need.
To communicate openly with clients and partners to address equality or diversity concerns.

4 Implementation

Require that any subcontractors or collaborators adhere to equivalent equality standards.
Keep records of any complaints or incidents and actions taken.
Include equality and diversity considerations in risk assessments when relevant.
Grievance: “Concerns about discrimination can be raised directly with the Director and will be investigated within five working days.
Reasonable adjustments: EfficientGrids will make reasonable adjustments to accommodate disability or caring responsibilities.

5 Review

This policy will be reviewed annually or sooner if required by changes in law or business operations.

Signed:

Thomas Milner, Director
EfficientGrids OÜ
Date: 25 June 2025

EfficientGrids OÜ, registered in Tallinn, Estonia, May 2023, is a private limited company with a dedicated focus on the design of high-voltage power systems. We are committed to the economic and efficient transition towards a net-zero future. Our extensive industry knowledge and experience allows us to provide solutions tailored to your unique needs. We operate with the utmost precision to ensure system security and expedite customer connection timelines. Let's work together to create a more sustainable future. Feel free to get in touch with us using the contact form.

EfficientGrids OÜ | Registered No. 16739285 | Sepapaja tn 6, 15551, Lasnamäe linnaosa, Tallinn, Harju maakond
Please note we operate as a fully remote digital entity via the Estonian e-residency program.